• The HR Specialist - Print Newsletter
  • HR Specialist: Employment Law
  • The HR Weekly

HR Management

Limit attacks on purging records with a clear retention policy

12/01/2007

If you develop a reasonable retention policy and follow through by regularly deleting information you don’t need, chances are an employee later won’t be able to say you intentionally interfered with the ability to present a legal case …

Do supervisors’ ‘Unofficial’ employee files raise any legal red flags?

12/01/2007

Q. We have several supervisors who insist on keeping their own private files on employees in their departments, especially to record absences and comp days. Is this legal? …

Don’t share HR files that wipe out attorney-Client privilege

12/01/2007

If you want to avoid airing your organization’s dirty laundry in public, take note: Before you turn over a copy of an employee’s personnel record, go through the file carefully. Remove any correspondence between the HR office and your attorney. It is technically privileged communication …

New law puts curbs on Social Security numbers on paychecks

12/01/2007

Q. We’ve heard that a new law changes how we use Social Security numbers in the workplace. Is that true? …

Reporting requirements under the Georgia New Hire Reporting Program

12/01/2007

Q. I’ve heard that Georgia law requires employers to report new hires to the Georgia Department of Labor, but I can’t find any such requirement in the department’s rules …

Pending ‘No-Match’ rules put employers in difficult positions

12/01/2007

The Social Security Administration every year sends thousands of “no-match” letters to employers asking for help matching Social Security numbers with employee names. In recent years, however, the U.S. Department of Homeland Security has sought to transform the no-match letter system into a mechanism for enforcing laws against illegal immigration …

New I-9 form plus no-Match letters complicate hiring process

12/01/2007

The U.S. Citizenship and Immigration Services (USCIS) has just released a revised Form I-9, Employment Eligibility Verification, for immediate use and a new M-274, Handbook for Employers, Instructions for Completing the Form I-9 …

Beware informal policy on returning after pregnancy

12/01/2007

Many employers try to simplify medical leave policies by adopting the same eligibility requirements set by the FMLA. But those same employers sometimes make exceptions for select employees, especially if they are seen as too valuable to lose to a short medical leave. Watch out if that’s your informal practice. Denying that flexibility to pregnant employees probably violates the federal Pregnancy Discrimination Act …

Airline apologizes for playing fashion police in Columbus

12/01/2007

Southwest Airlines, headquartered in Dallas, apologized to a male passenger who was forced to change his shirt by an airline employee at the Port Columbus International Airport. The passenger’s shirt referred to a fishing shop called “Master Baiter” …

Then again, where’s a fashion cop when you need one?

12/01/2007

Tacky dress might have been an improvement over what one suburban Columbus teacher routinely wore to pick up his morning paper: nothing. The Westerville City Schools placed the man, a singing teacher, on paid leave …