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Policies / Handbooks

‘No comment’ is best response when reporters call about a firing

05/09/2008
Discharging an employee is stressful to everyone concerned. It can be doubly stressful if the employee held a publicly visible position. Local reporters are likely to call asking for information about why the organization fired the employee. Handling those calls poorly can spell legal trouble …

Absent without leave: Can we fire for violating vacation policy?

05/06/2008
Q. We recently could not reach an employee who works off-site. Then we learned he was responding to customer messages by saying he was on vacation. After we learned this, he contacted his supervisor and said he had been on vacation and would be on vacation the rest of the week. His supervisor reports that he had not requested vacation time beforehand—and our policy states that vacation time must be preapproved. This employee had been a marginal performer, and now his supervisor wants to fire him. Can we fire him for this? …

Kids will be kids: Inappropriate workplace behavior and teenage workers

05/06/2008

Q. Some of our employees are teenagers who work part time while they go to school. Often, this is their first job. Some of them don’t seem to understand proper behavior in the work environment. They usually are OK with customers, but when they are interacting with each other, they give each other a hard time. Verbal put-downs and even physical acts are common. Does this create any potential problems? …

Get ahead of the curve by offering anti-Gay bias training

05/02/2008
Ohio may soon join other states in outlawing sexual orientation discrimination by private employers. It may be time for employers to rethink their employment discrimination policies and include sexual orientation. One good first step is to include anti-gay discrimination training in your regular anti-discrimination program …

Take time off seriously—By setting a formal vacation policy

05/02/2008
You wouldn’t dream of having informal payroll policies, right? Yet too many employers treat vacation time—a form of compensation—as a casual entitlement. Getting too informal can cost you. A sound vacation policy addresses the following five elements …

You can require absent employees to follow call-In process

05/01/2008
To manage the workload, employers have to know who will be at work and who will not. After all, when an employee isn’t at work, someone else has to step in and get the work done. Of course, employees sometimes do get sick or have emergencies. A well-crafted call-in policy can help employers cope with unexpected absences …

Anti-Nepotism trumps familial status discrimination

05/01/2008
Good news for employers with strong anti-nepotism policies: The 10th Circuit Court of Appeals has rejected a claim based on alleged familial status discrimination. The court ruled that Title VII does not protect family members from an employer’s decision not to hire a relative when company rules bar nepotism …

Amendment would ban policies both biased and preferential

05/01/2008
A petition supporting a state constitutional ban on preferential policies garnered more than 120,000 signatures before being passed on to the Colorado secretary of state in March … 

Legal considerations in eliminating sick pay benefits

05/01/2008
Q. Is it legal in the state of Colorado for an employer to take away paid employee sick leave? If sick leave is a benefit, can the employer suddenly decide that it’s going to take it away, or does it have to pay you for the hours? Can the employer be required to freeze it for you to use if you need it? Can it be forced to pay accrued sick leave if you leave the company? …

Responding to background checks

05/01/2008
Q. Our HR department recently received an inquiry from another employer concerning one of our former employees who was applying for a job. The inquiry contained an authorization and release signed by the employee indicating we could share the information without liability. Should we share it? …